Expo — Scholarship & Awards Management
Centralize intake, review, scheduling and reporting — choose predictable flat tiers or usage-based per-application pricing that fits your phase.
Why Expo?
- FERPA-compliant with UW integrations (SDB & Student Web Service).
- All-in-one workflow: intake → committee scheduling → review & decision making → events/appointments → process management and communication tracking → reporting.
- Process visibility: phases & tasks let staff track progress like a Business Process Management tool.
- Searchable history & communication: Email templates, automated emails, and full contact history.
- Actionable reports: built-in queries and exports for assessment and outcomes.
- Flexible pricing: flat tiers for budgeting or per-app for pay-as-you-grow.
Plan 1 — Flat Annual Fee (Tiered)
| Tier | Usage / Academic Year | Annual Fee |
|---|---|---|
| Starter | 0 – 100 apps | $250 |
| Professional | 101 – 500 apps | $500 |
| Advanced | 501 – 1,000 apps | $1,000 |
| Enterprise | 1,001 – 1,500 apps | $1,500 |
| Ultimate | 1,501+ apps | $2,000 |
Plan 2 — Per-Application Pricing
| Total Apps | Rate per App | Example Cost |
|---|---|---|
| 0 – 100 | $2.50 | $250 (100 apps) |
| 101 – 500 | $1.50 | $750 (500 apps) |
| 501 – 750 | $1.25 | $935 (750 apps) |
| 751+ | $1.00 | $1,000 (1,000 apps) |
Which plan fits you?
Use this quick guide to pick the plan that best matches your current phase:
Pilot / Proof-of-Concept
- Typical needs: 1–3 awards, under ~500 apps.
- Recommendation: Plan 1 — Professional ($500) to keep costs predictable while you test.
Growth / Scaling
- Typical needs: ~500–1,000 apps, multiple award cycles.
- Recommendation: Plan 1 — Advanced ($1,000) for budget predictability, or Plan 2 per-app if you want exact usage pricing.
High Volume / Enterprise
- Typical needs: 1,000+ apps across many awards.
- Recommendation: Plan 1 Enterprise/Ultimate ($1,500–$2,000) for simplicity, or Plan 2 if you prefer per-app fairness.
Flexible approach: You can start small (Professional tier) and upgrade mid-year to expand coverage — no need to wait until next academic year.
FAQ
Yes — you can upgrade tiers or switch to per-app billing if your usage changes. Contact us expohelp@uw.edu to arrange the change.
A one-time onboarding package (training + setup) prepares your team to configure award cycles, invite reviewers, and run reports. A one-time onboarding cost applies.
One unique application is counted per academic year once it is started and exists in the system.